Archive e-mails
Archive e-mails with other electronic documents
File all electronic documents including e-mails for a project in one place after the project is completed
When a project is complete, you may want to file all electronic documents for the project away in one place (most probably zipped up to save space)
You can export all e-mails for a project easily into a separate PST file if you have been using the Project based e-mail filing system outlined in this book.
1. Click File-Import & Export.
2. Choose Export to a file and click Next.
3. Choose Personal Folder File (PST) and click Next.
4. Use the next screen to select the folder that contains your project e-mails.
5. Tick Include Subfolder if appropriate.
6. Click Next.
7. Click the Browse button to select a folder and enter a NEW filename. This is the file in which your e-mails for this project will be saved.
8. Click Finish.
Even after exporting e-mails, I prefer to keep the e-mails in Outlook as well. However I separate my completed projects from active projects.
To do this I have a separate top level folder called Completed Projects. When a project is completed I drag its Project folder out of the Active Project folder and into the Completed Projects folder
Get more click Microsoft Outlook
Written by magakos on March 19th, 2008 with no comments.
Read more articles on otherSoftware.
















